1. INTRODUCTION

1.1 The conference is organized and managed by Nirvana Events and Exhibitions LLC SPC (Nirvana MICE), a sole proprietorship limited liability company (ultimately owned by Nirvana Holding LLC), incorporated in the United Arab Emirates.

1.2 References to “us” means Nirvana MICE and references to “we” and “our” shall be construed accordingly. References to “you” means the entity completing a booking request and references to ”your” shall be construed accordingly.

1.3 All applications to register for the conference are made subject to these Terms & Conditions which shall apply to the exclusion to any terms imposed by you.

1.4 You acknowledge and accept that we have the right to publicly announce our business relation with you, which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.

1.5 You must be at least 18 years of age to register and attend the conference, unless otherwise agreed with the conference organizer. Delegates may be asked to present an official identity card stating their age.

2. BOOKINGS

2.1 All applications to register for the conference are subject to availability and upon making full payment.

2.2 Confirmation (or rejection) of your booking will be sent to you by email within two (2) working days of our receipt of your booking request.

2.3 Delegate passes issued for use at the conference are valid for named attendees only and, subject to clause 4.2 below, cannot be transferred. You may be asked
for a photographic ID during the conference. If you are unable to provide identification that matches your delegate pass you may be asked to leave the conference.

3. PRICES AND PAYMENT

3.1 Our prices for attending the conference are set out on the relevant registration booking form or can be obtained from our website. Prices are subject to change from time to time.

3.2 If your booking has been confirmed an invoice will be sent to you within two (2) working days setting out the relevant payment instructions and terms. Payment is due within seven (7) days on receipt of this invoice or 10 business days prior to the conference (or by the Early Bird close date – whichever comes first).

3.3 Early Bird Registration – Delegates must have registered and paid before the early bird discount deadline to be eligible for the early bird registration. Registration payments not received before the deadline will revert to the standard rate.

3.4 Credit Card payments are made directly through the organizer to ensure your personal details are kept safe. None of your payment details are stored by the management.

3.5 If for any reason we have not received payment in full by the date of the conference you (or the attending delegate) may be refused entry to the conference. We reserve the right to cancel your booking at any time if payment is not made.

3.6 You acknowledge and accept that if payment is not made in accordance with this clause 3, you won’t be getting the discount. However, the regular rates will be applied.

4. CHANGES TO THE CONFERENCE AND CANCELLATIONS

4.1 It may be necessary for reasons beyond our reasonable control to alter the advertised content, timing and/or location of the conference or the advertised speakers. We reserve the right to do this at any time. Where we alter the time and/or location of the conference, we will provide you with notice of the same and will offer you the choice of either a credit for a future event of your choice (up to the value of sums paid by you in respect of the conference) or the opportunity to attend the conference as varied.

4.2 If you are unable to attend the conference, we welcome substitute delegates to attend in your place at no extra cost provided that we have at least 2 days prior notice of the name of your proposed substitute and
have received payment in full. Please notify us of any substitutions, email at: sts.sales@nirvanamice.com

4.3 If you are unable to attend the conference due to government restrictions, but the event is still proceeding, you will have the following options (providing proof of location is supplied) If your selection has not been received 7 days prior to the event in writing, you will forego the below options and your registration will remain unchanged:

i) Convert your in-person registration for your colleague.

ii) Transfer in-person registration to 2026 conference.

4.4 Conference registrations are non-refundable. Non-payment does not constitute cancellation.

4.5 The Organizer shall not be liable for any consequential losses occurred to the cancellation of the Conference whether such cancellation occasioned to a Force Majeure or otherwise. The term “Force Majeure” means any circumstance beyond the reasonable control of the organizers including but not limited to War, hostilities (whether war be declared or not), terrorism, aircraft hijacking, military operation, riot, civil war, rebellion, civil commotion, or unrest, Acts or Regulations of government, refusal to grant visas, explosions, natural disasters, transport delays, transport difficulties.
 

5. CONTENT

5.1 Materials published or otherwise made available as part of the conference, including but not limited to any audio or audio-visual recording of the conference (‘Content’), are owned by us or are included with the permission of the rights owner. No (i) photography, filming, or recording; or (ii) republication, broadcast, or other dissemination of the Content is permitted.
You shall not distribute, reproduce, modify, store, transfer, or use any of the Content in any way, except for use by the relevant delegate for internal business purposes, which is permitted. Specifically (but not limited to), you shall not (and shall ensure that each of your delegates shall not):

5.1.1 upload any Content into any shared system;

5.1.2 include any Content in a database;

5.1.3 include any Content in a website or on any intranet;

5.1.4 transmit, re-circulate or otherwise make available any Content to anyone else;

5.1.5 make any commercial use of the Content whatsoever;

5.1.6 use Content in any way that might infringe third party rights or that may bring us or any of our affiliates into disrepute.

5.2 The Content does not necessarily reflect our views or opinions.

5.3 Suggestions or advice contained in the Content should not be relied upon in place of professional or other advice. Whilst we take reasonable care to ensure that the Content created by us is accurate and complete, some of it is supplied by third parties and we are unable to check its accuracy or completeness. You should verify the accuracy of any information (whether supplied by us or third parties) before relying on it.

The Content is provided on an “as is” basis without any warranties of any kind (express or implied). We hereby exclude to the fullest extent permitted by law all liabilities, costs, claims, damages, losses and/or
expenses arising from any inaccuracy or omission in the Content or arising from any infringing, defamatory or otherwise unlawful material in the Content.

5.4 To the extent that any Content is made available by us online we reserve the right to suspend or remove access to such Content at any time.

6. GENERAL

6.1 These Terms and Conditions (together with any documents referred to herein or required to be entered into pursuant to these Terms and Conditions) contain the entire agreement and understanding between us and supersede all prior agreements, understandings or arrangements (both oral and written) relating to the subject matter of these Terms and Conditions and any such document.

6.2 You acknowledge that in registering a delegate place you have not relied on, and shall have no remedy in respect of, any statement, representation, warranty, understanding, promise or assurance (whether negligently or innocently made) of any person other than as expressly set out in these Terms and Conditions.

6.3 These Terms and Conditions shall not create, or shall they be construed as creating, any partnership or agency relationship between us.

6.4 You accept, agree to, acknowledge and shall cause that the delegate attending the conference, comply at all time with the rules and regulations applied by the venue for hosting the conference.

6.4 You accept that communication with us may be electronic. We may contact you by e-mail or provide you with information by posting notices on our website. You agree to this electronic means of communication and you acknowledge that all such communications that we provide to you electronically comply with any legal or contractual requirement that such communication be made in writing.

6.6 Save as set out in Clause 4.2 you are not permitted to re-sell, transfer, assign or otherwise dispose of any of your rights or obligations arising under these Terms and Conditions.

6.7 These Terms and conditions and the rights and obligations of both parties shall be governed by and construed in accordance with the federal laws of the United Arab Emirates to the extent applies in the Emirate of Dubai and the local laws of the Emirate of Dubai and you irrevocably agree to submit to the exclusive jurisdiction of the courts of Emirate of Dubai in respect of any dispute which arises hereunder.

7. PRIVACY POLICY

7.1 You acknowledge and agree that, in respect of your attendance at the Conference:

a) you may be photographed, filmed, or recorded;

b) the Organizer can use and disclose your name and image in any material, including promotional material (Material) in connection with the Conference or future conferences, without any remuneration to you;

c) the Organizer can use and disclose your personal information for any other purpose in connection with the Conference;

d) all right, title and interest (including intellectual property rights) in the Material will automatically vest in the Organizer on its creation;

e) you unconditionally and irrevocably consent to any act or omission that would otherwise infringe any of your moral rights in the Materials and agree to not institute, maintain or support any claim or proceeding for infringement of any such rights.